Business License | City of Ontario, California (2023)

We’ve Upgraded our Software!

Starting March 2021, our Business License Portal will have a new look.Please call the City's Business License department at 909-395-2022if you have any questions. Read more here.

For renewing businesses, if you have not received your new account number and pin, please call (909)-395-2022.

A business license is required prior to commencing business in the City. A new application is also required when changing locations or a change of ownership occurs. You can submit your application using an online application. Please see the Getting Started section for more information.

The City's Business Licensing staff is also available to provide you with assistance or answer any questions you may have about obtaining or renewing a business license. We thank you for choosing the City of Ontario and hope that you will be successful in your business endeavors.

NOTICES TO BUSINESSES REGARDING THE CITY'S FIRE INSPECTION PROGRAM

Your Safety is Our Primary Concern. Experiencing a fire in your place of business can be devastating. The City of Ontario’s Fire Inspection Program is the backbone to fire prevention. This is why on January 21, 2020 the Ontario City Council approved the FY 2019-20 Citywide Fee Schedule and adopted a new $80 Fire Inspection fee to support critical fire prevention and inspection services once a year at businesses like yours.

Only businesses that are required to receive an annual fire inspection will be subject to the new fee (apartments are currently exempt). Businesses that are required to obtain an Annual Fire Operating Permit are subject to separate fees as set per the Adopted Citywide Fee Schedule.

To pay your invoice using your credit card over the phone, please call (909) 395-2022, and press option #5.

If you have question related to your annual fire inspection, please contact the City of Ontario Fire Prevention Department at (909) 395-2029 or FireAdmin@OntarioCA.gov


Apply for Business License

Business License Renewal

Business License Search and Business License Listing

ACCORDION

Contact Us

Contact Us
Phone (909) 395-2022
Email: buslic@ontarioca.gov

Getting Started

What You Need To Know To Get Started

Business licenses are renewed on an annual basis and based on your business start date which is the first date your business started in the City

Before applying, please have ready the following items that may apply to your business:

* FEIN, SSN, ITIN, or DLN for Primary Contact*Seller's Permit with Ontario address(required for retail/wholesale businesses)

*Professional State License Number (if applicable)for example: Contractors, Doctors, Lawyers, Cosmetologists, and Massage Technicians

*ABC License, Health Permit, WDID/Storm Water Permit, and/or Hazardous Material Facility ID (if applicable)

* Worker’s Compensation Insurance Policy number and expiration date (if applicable)

*Estimated gross receipts for the next 12 months.

* Job location and job value(out of city contractors only)

*501(c)(3) or similar IRS certification letter for Non-Profit Charitable Organizations

* Detailed description of your business activity(insufficient detail will delay the process and approval).

Approval Process and Payment

* After submitting your application online, you’ll receive a confirmation email acknowledging that we have received your application.

* You may receive an additional email asking for further detailed information or documentation.- For more information on additional requirements and necessary business identifications at the county/state/federal agencies please see our Business License FAQ’s.

*You will receive a separate email with instructions on how to submit payment.

(Video) Registering for a Master Business License with Service Ontario

*All In-City and Home Based Business Licenses require approval by the Planning and Engineering Departments. Certain types of businesses may need additional approvals.

* After the application has been approved you will receive your business license certificate by email. If you choose to receive your business license certificate by mail, please allow 1-3 weeks.

Note: Some businesses CANNOT complete the entire licensing process online.These include any business requiring additional permits such as: Solicitor, Catering Truck, Sidewalk Vendor, Massage Establishment, and Sales of Goods or Merchandise from Vehicles. You will be contacted on the additional steps required for these licenses once your application is received.

If you need assistance or need more information, contact the Business License Division at (909) 395-2022 or email us atbuslic@ontarioca.gov

Per AB 2184, you may protect your residential address by providing a different Service of Process address in accordance with Sections 16000.1(a)(2) and 16100.1(a)(2) of the Business and Professions Code. To do so, please Apply in person - you may not apply online.

We wish you much success in your business venture.

(Video) How to register a business name in Ontario 2022 (master license vs cra)

Apply for your License

Apply for your License

The City of Ontario now has one application for all business types whether located within City limits (Residential, Commercial or Industrial, Rental Properties) or outside City limits (Contractors, Service Providers, Professional, etc). To complete the application process, please review the list of documents below to see which documents must be submitted along with your application:

*Site plan and floor plan for your site.(Required if conducting business from an Ontario residential, commercial, or industrial location)

  • Plan needs to show site layout, cross streets, size, parking and storage areas.
  • Floor plan needs to indicate how the interior floor plan will be used. If you are going to share the space with others, please indicate how the space will be divided. Example included below.

* Business License Questionnaire(Required if conducting business from an Ontario residential, commercial, or industrial location)

  • If applying in person, bring completed Business License Questionnaire Form
  • If applying online, complete Business License Questionnaire and save as an attachment for your business license application

*Home Occupation Permit (Required if business is an Ontario residential location)

  • If applying in person, bring in a completed Home Occupation Permit application
  • If applying online, complete the Home Occupation Permit and save as an attachment for your business licenseapplication

* Property Owner Declaration - If applying for a business located within the City of Ontario, the signature of the property owner or legal representative is required. If you are not the property owner a Property Owner Declaration is required to be signed and submitted with your application.

  • Please note we cannot use a P.O. Box as your business location within the City of Ontario, but you may use it as a mailing address.

Download application below to apply in person or apply online at our new Business License Portal- Apply here. (Download required documents below to attach to Online Application)

Downloadable Files

Business License FAQs

Do I need a Business License?

Per the Ontario Municipal Code, no person shall engage in business in the city without first having obtained a license. This applies to both commercial and home-based businesses. Licenses are both address and activity specific. Therefore, a license is required for each location in the city as well as each activity type at the same location. If a business is not located in Ontario but conducting business in the city, an out-of-city business license is also required.

How do I obtain a license?

In order to file for a business license, an application is required to be filled out and submitted within thirty (30) days of the business start date. (note: if submitted after the first thirty days of business, penalties will apply) Applications are readily available for download on the city’s website or may be obtained at City Hall.

Business License Department
303 East B. Street
Ontario, CA 91764
Phone – 909-395-2022
Fax – 909-395-2089
Email

What is a DBA?

“DBA” stands for “Doing Business As” or better known as a Fictitious Business Name. This is a name that does not include the surname of the owner(s). If you will use a DBA for your business, contact the County of San Bernardino Recorder’s Office to register the name.

Hall of Records: Recorder-Clerk
222 W Hospitality Lane
San Bernardino, CA 92415
(855) 732-2575

Do I need a Sellers Permit?

If you sell any tangible goods (retail or wholesale), excluding food grown for consumption, a Seller’s Permit is required from the State Board of Equalization (BOE). This is how you will report sales tax collected to the State of California.

California Department of Tax and Fee Administration
3737 Main Street, Suite 1000
Riverside, CA 92501
(951) 680-6400

Do I need a Federal Tax ID Number (FEIN)?

A federal tax identification number is traditionally used for partnerships, corporations, and limited-liability corporations. Typically, banks will require a FEIN to open a corporate bank account. You may obtain your FEIN from the I.R.S.

Internal Revenue Service – District Office
290 North D Street
San Bernardino, CA 92401
909-388-8108

Do Business Licenses need to be displayed?

Yes, every business shall keep the license posted in a readily visible part of said place of business. Every person having a license and not having a fixed place of business shall carry the license with him or her at all times while conducting business in the city of Ontario.

How do I close my business license account?

In order to close out the business license, you must submit a letter with the reason and date of closure. This letter must be signed by the owner or officer of the company. It may either be mailed, faxed, or emailed to the department.

Location and Business Hours

The Business License Department is located in City Hall at 303 East “B” Street, Ontario. This is one block north of Holt and one block east of Euclid. Hours of operation are Monday – Thursday from 7:30 am to 5:30 pm and Fridays from 8:00 am to 5:00 pm.

(Video) The Ultimate Guide To BUSINESS REGISTRATION in Ontario | 2023

Renewal FAQ's

(Video) How to Register a Business in Ontario | Register Business Name Ontario

What is the Due Date for Renewals before any Late Penalties?

Renewals have a 30-day grace period after the business license expiration date. Payments must be received in City Hall or postmarked by the U.S. Post Office on the last day of the 30 day grace period.

What are the Late Penalties?

Payments received 31 days after the business license expiration date are considered late and are subject to a 20% penalty. Payments received 61 days after are subject to a 40% penalty. Payments received 91 days are subject to a 60% penalty. Payments received 121 days are subject to an 80% penalty. Payments received 151 days or later will be subject to a 100% penalty.

How can I pay my Business License Renewal?

Mail your license information and check using the self-addressed envelope enclosed. For your convenience, the City has a payment drop box located directly outside of City Hall. Please do not send cash in the mail or drop box. You are also welcome to pay your business license in person inside City Hall using cash, check, or a Visa, MasterCard, or Discover credit card.

What should be included in Gross Receipts on Line A of the Renewal Form?

Gross receipts include all sales and receipts for the year BEFORE any expenses are deducted.

What documentation is required to support the gross receipts?

The City requires businesses whose tax amount is based on gross receipts to submit documents supporting the reported gross receipts. Suggested documents containing gross receipts information includes a Federal Tax Return page 1 of any of the five forms: Form 1040, Schedule C, Schedule E, Form 1065 or Form 1120. California Sales Tax Returns for the past four quarters or other company documentation supporting the reported gross receipts. Such documentation may include financial statements (income statement), work papers, and supporting schedules.

What is an alternative to sending in copies of the required supporting gross receipt documentation?

You may bring in the required supporting documentation along with the renewal form to City Hall for inspection by the License Department staff. Copies will not be made while your information is verified.

What if the supporting gross receipts documentation is not included?

A renewal certificate will not be issued until all required information is received and payment is made in full.

What if the prior year’s taxes are not completed yet? What other documentation is acceptable?

Suggested gross receipt documentation includes California Sales Tax Returns for the past four quarters, internal accounting reports, such as income statements, working papers and supporting schedules.

I am an out of city contractor and do not have a current job in your city. Do I still need to pay the license renewal fee?

No. This fee would only be paid if you have a job(s) in the city. If you are continuing a job from the previous year, you would then just pay the $50 base fee and the $4 Sb-1186 fee.

Why do I have to pay Fire and Storm fees?

These fees are regulated and/or mandated by Federal or State agencies, or by the City Municipal Code.

How long will it take to receive my certificate?

You should receive your certificate within 3 weeks.

If the business changed ownership or location can I just cross off the old information and put my new information on the renewal form?

No, a new application will be required for changes in ownership and/or location.

Why do I have to pay the $4 SB-1186 State Disability Access Fee?

On September 19, 2012 Governor Brown signed into law SB-1186 which adds a state fee on any application for a local business license or similar instrument or permit, or renewal thereof. The purpose is to increase disability access and compliance with construction-related accessibility requirements and to develop educational resources for businesses in order to facilitate compliance with federal and state disability laws, as specified.

“Under federal and state law, compliance with disability access laws is a serious and significant responsibility that applies to all California building owners and tenants with buildings open to the public. You may obtain information about your legal obligations and how to comply with disability access laws at the following agencies:

The Division of the State Architect

The Department of Rehabilitation

The California Commission on Disability Access

(Video) City of Ontario, California - Focus on the Future

FAQs

How do I get a copy of my Ontario business license? ›

1) Directly with the Ministry through ServiceOntario at our website www.ontario.ca/businessregistry. You must use a valid and up-to-date ServiceOntario online account to complete and file this application electronically with ServiceOntario. You may save drafts prepared online for up to 90 days before filing.

Is a business license required in Ontario? ›

If your business has employees, facilities, or offices in Ontario, you must register using the Ontario Business Registry. If your business has employees, facilities, or offices in Ontario, you must register using the Ontario Business Registry.

How much is a business licence in Ontario? ›

While registering for a master business license online with the provincial government has a $60 filing fee, it is important to note that doing so in person or by mail through Service Ontario costs $80.

How much is a business license in CA? ›

In general, most CA small businesses will pay between $50 and $100 for a general business license. Larger corporations may be subject to charges based on their projected revenue.

Does Ontario business license expire? ›

The registration of your business under Business Names Act (BNA) is effective for 5 years. To continue using the name, it must be renewed before the expiry date set out on the Certificate of Registration. The Ministry will issue email reminders prior to the renewal date.

How do I look up a business license in Ontario? ›

The Ontario Business Registry allows businesses and not-for-profit corporations to complete over 90 transactions online, including registering, incorporating, and updating their information.
...
Contact us
  1. Tel : 416-314-8880.
  2. Toll-free: 1-800-361-3223.
  3. TTY : 416-325-3408.
  4. Toll-free TTY : 1-800-268-7095.
13 Jul 2020

Can I operate without business permit? ›

The Business Permit is an important compliance document for businesses in the Philippines. Registered businesses should not be operating without having an up-to-date Business Permit or else they will face potential sanctions including fines, penalties and business closure.

WHO issues business licenses in Ontario? ›

The Ministry of Public and Business Service Delivery, and the administrative authorities it oversees, provide licences, registrations, applications, appointments and permits for many types of businesses.

What is considered a business in Ontario? ›

A business is an activity that you intend to carry on for profit and there is evidence to support that intention. A business includes: a profession. a calling.

How do I get a small business business permit? ›

Go to the Business Permit and Licensing Office in the city or town hall where your business is located. Fill out the application form. Submit the application form together with the initial requirements. An assessor will then assess your application for tax and fees.

How much is small business tax in Ontario? ›

After the general tax reduction, the net tax rate is 15%. For Canadian-controlled private corporations claiming the small business deduction, the net tax rate is 9%.
...
Province or territoryOntario
Lower rate3.2%
Higher rate11.5%
Business limit$500,000
10 more columns
12 May 2022

Do Sole proprietors need a business license Ontario? ›

Does a Sole Proprietorship need to register in Ontario, Canada? Yes, any business operating in Ontario is required to register within the Province of Ontario.

What can happen if you operate a business without a license? ›

Operating a business without a license can be considered to be fraudulent activity, so some jurisdictions might decide to arrest the parties responsible. Additionally, if you're in a field like medicine or law, practicing without a license is illegal and can result in arrest.

How long does a CA business license last? ›

License Expirations

Active licenses expire every two years. Inactive licenses expire every four years.

Can you operate a business in California without a license? ›

Failure to obtain a Business License is a violation of Title 7 of the County of Los Angeles Code and a misdemeanor. Continued failure to comply with the requirements of Title 7 will result in fines and possible legal action.

What are the benefits of registering a business in Ontario? ›

Lower Tax Rates

Aside from limited liability, this is probably the most common reason you'll hear for incorporating in Ontario. That's because corporations usually pay less than you would for personal taxes. Unlike other countries, it's not difficult to benefit from the tax structure.

How long does it take to get a business number in Ontario? ›

Ontario Business Number for an Ontario Incorporation

The BN number should be available to the corporate address you provided when you incorporated and it typically takes 4 to 6 business days to receive the BN number from the Canada Revenue Agency by mail, or available by phone within 2 business days.

Are expired Ontario licenses still valid? ›

You can renew an expired licence online up to a year after the expiration date. After one year, you will need to visit one of the in person ServiceOntario locations to renew. You cannot drive if is expired and you risk being fined.

How can I check to see if a business is real? ›

Reading online reviews from other consumers can also help you decide whether a business is real and the quality of its services. Don't just look at reviews on the business's own website, or social media. Also look for reviews about the business on review platforms and other online forums.

What does an Ontario business number look like? ›

a business number: a unique, 9-digit number and the standard identifier for businesses which is unique to a business or legal entity. Canada Revenue Agency (CRA) program accounts: two letters and four digits attached to a business number and used for specific business activities that must be reported to the CRA.

How do I find business details? ›

Easy Tips For Finding Company Information
  1. Find Basic Company Facts.
  2. Research a Company's Business Activities.
  3. Research Industry Reports.
  4. Research the Financial Performance of Publicly Traded Companies.
  5. Research Not-for-Profit Companies.
  6. Other Recommended Company Research Guides.

How much is the penalty for business permit? ›

For extremely delinquent accounts, the penalty is closure and/or seizure of properties and assets. As for BIR, the penalty for non-renewal of business permit is a fine of not less than P5,000.00 but not more than P20,000.00 and imprisonment of not less than 6 months but not more than 2 years.

How much is the penalty for non registering of business? ›

Failure to register will cost you at least P20,000.00. Failure to display these documents inside your business establishment will cost you at least P1,000.00. Issue receipts/invoices for your sale of goods or services.

Can I operate my business alone? ›

Running a business on your own is doable, but it's important to remain patient when building it. Entrepreneurs often say they “wear a lot of hats.” This is true for most people starting their own business, and many business advisers suggest delegating certain tasks when possible.

How many levels of licensing are there in Ontario? ›

In Ontario, there are 12 different classes of licences. Each one qualifies you to drive a different type of vehicle. The class of licence you have must match the type of vehicle you are driving. You need a Class G licence to drive a car, van or small truck.

Why are licenses in a business important? ›

So why are business licenses and permits strongly required to run your business smoothly? This is because they: Issue you with a greater sense of accountability for your tasks. Prioritise and protect the health and safety of the public.

Why company may go for licensing? ›

Licensing generally involves allowing another company to use patents, trademarks, copyrights, designs, and other intellectual in exchange for a percentage of revenue or a fee. It's a fast way to generate income and grow a business, as there is no manufacturing or sales involved.

What are the 4 main types of businesses? ›

The most common forms of business are the sole proprietorship, partnership, corporation, and S corporation.

What are 3 main types of business? ›

There are three common types of businesses—sole proprietorship, partnership, and corporation—and each comes with its own set of advantages and disadvantages. Here's a rundown of what you need to know about each one.

What are the 3 legal forms of business? ›

The most common forms of legal structure are the sole proprietorship, the partnership, and the corporation.

How much do licenses and permits cost for small business? ›

A business license could cost anywhere from $25 to several hundred dollars, depending on what you do and where you conduct business. Some states will have a general statewide business license while others will have local or county-based business license requirements on top of that.

Who is exempt for business permit? ›

Professionals who are employed exclusively by the government are exempted from paying professional tax “unless he or she has been duly authorized to practice the profession outside of one's official functions”.

Do small businesses pay taxes every 3 months? ›

The IRS requires most small business owners to make quarterly estimated payments if they expect to owe tax of $1,000 or more. 1 Estimated payments include two types of taxes: income taxes and self-employment taxes.

How much income is tax free for small business? ›

In the case of businesses, if the turnover of the business is INR 2 crore or below in a financial year, the scheme of presumptive taxation would be applicable under Section 44AD of the Income Tax Act. Under the presumptive taxation scheme, the minimum income from the business is deemed to be 8% of gross receipts.

How much profit can a small business make before paying taxes? ›

If you operate your business as a pass-through, meaning the income is taxed as part of your personal income, then the tax-free threshold (also called the standard itemized deduction) for 2021 income is $12,550 for individuals and $25,100 for married couples filing jointly.

What happens if you dont register your business in Ontario? ›

There may be numerous fines and other consequences if you don't register your business when you're supposed to. For example, under the Ontario Business Names Act, a sole proprietor or partnership may see fines of up to $2,000 for using an unregistered name. This fine shoots up to $25,000 for corporations.

Do you have to pay yourself as a sole proprietor? ›

You pay yourself as a sole proprietor, partner or corporation, depending on which of those is your tax structure. Sole proprietors and partners pay themselves simply by withdrawing cash from the business. Those personal withdrawals are counted as profit and are taxed at the end of the year.

Does a sole proprietor need a business permit? ›

It is necessary to register your single proprietorship business with the DTI to provide it with a legal identity and gain the rights to use your business name. Remember that a business name (BN) registration is not a license to operate a business.

What happens if you don't renew your business name? ›

More information. if you don't renew your business name on time, ASIC may cancel it.

Can you operate without securing mayor's permit? ›

Before you can start operating your business in the Philippines, you need to secure a Mayor's Permit or Business Permit from the Local Government Unit (LGU) where your company office is located.

How long does it take for a business license to be approved in California? ›

Review and investigation of a completed license application may take up to 45 days for a General Business License. An application is considered completed when all required information and fees have been submitted.

What license is required to sell a business in California? ›

You must obtain a seller's permit if you: Are engaged in business in California and. Intend to sell or lease tangible personal property that would ordinarily be subject to sales tax if sold at retail.

Do I need a sellers permit if I have a business license in California? ›

California Seller's Permit: If you are doing business in California and intend to sell or lease tangible personal property subject to sales tax sold at retail, you are required to have a seller's permit and prominently display it at your place of business.

Does every business in California need a business license? ›

FAQs about getting a business license in California

While the state doesn't issue or require a business operating license, it regulates and requires licenses or permits for some business activities. Most businesses are, however, required to obtain a business operating license with their county and/or city.

Do all businesses in CA need a business license? ›

Types of Business Licenses. Virtually all businesses will need at least one type of license or permit to legally operate in the state of California.

Do I need a business license in every county California? ›

26 out of 58 counties in California require a basic business license. Before opening your doors to do business you must first obtain this business license along with any professional licenses required by the county.

Is Ontario business number same as CRA? ›

The business number (BN) is a 9-digit account number that identifies your business to federal, provincial, and municipal governments. The BN is issued by the Canada Revenue Agency (CRA).

How can I copy an existing business? ›

Here's some ways you can copy existing business ideas and still be original.
  1. Choose a different business model/pricing strategy. ...
  2. Use different marketing channels. ...
  3. Niche down and position differently. ...
  4. Bundle related offerings. ...
  5. Improve one aspect of the business.
29 Aug 2021

How do I get a copy of my articles of incorporation online in Ontario? ›

How do I retrieve a copy of my articles? To order a copy of the articles, the process remains as a manual request. The documents must be ordered in person through the Provincial office at 393 University Avenue, 2nd floor in Toronto.

Is Ontario corporation number same as business number? ›

The Business Number (BN) is part of a unique federal government numbering system that identifies a business and the accounts it maintains with the Canada Revenue Agency (CRA). The BN for a corporation is different from the corporation's corporation number.

How long does it take to get a business license in Ontario? ›

Business Corporations Act: service times and fees

MOF will provide its consent electronically to us within 30 business days of receipt from the Ontario Business Registry system. We will process filings upon receipt from customers or from MOF (if applicable) within the service standards set out below.

What is an Ontario numbered company? ›

A Numbered Company is a legal company created without specifying a specific name prior to incorporation. Accordingly, these companies are simply assigned a generic name that typically takes the form of a number followed by a jurisdiction and the company's abbreviation.

Do I need a master business license in Ontario? ›

If you are registering a sole proprietorship or partnership, and you wish to do business under a name other than your full name, or the full names of the partners involved, you'll need a master business licence to do so.

Can you get sued for copying business name? ›

Can I Sue Someone for Using My Business Name? If you discover that another business or person is using your business name, you can file a civil lawsuit against that business or person. In the lawsuit, you must show that you have used the trademark in commerce.

Can anyone copy my business name? ›

So, if you're worried about someone using a business name that's identical or similar to yours, trademark the name of your business and then you'll legally own that name in your category of business and no one else can use it.

How do you sell an idea to a company without them stealing it? ›

To protect your interests, consider two common strategies employed by inventors, amateur and professional alike. First, you can file a provisional patent application (if your invention is patentable). Second, you can use a nondisclosure agreement (regardless of whether it is patentable).

What is the difference between Articles of Incorporation and Certificate of Incorporation? ›

There isn't any difference between Certificate of Incorporation and Articles of Incorporation. Both the documents refer to the charter filed with the state agency for creating a corporation. In some states, Articles of Incorporation are known as Certificate of Incorporation.

How do I find my Ontario business number? ›

For companies incorporated provincially in Ontario, to find the Business Number for your Ontario corporation, visit the Ontario Business Registry's website, scroll down to the section marked "Access your existing business or not-for-profit corporation", then create a login, and search for your company.

Do Articles of Incorporation expire in Ontario? ›

Yes. Articles of incorporation are the legal documents that are filed with the government body to authenticate that the corporation has been established legally. After every 5 years, the articles of incorporation expires and is renewed within 60 days without any renewal fees needed.

What's the difference between BN and bin? ›

The Business Identification Number (BIN) is a 9-digit number used by the Ontario Ministry of Consumer and Business Services to identify provincial business accounts and should be used for communications with the Ontario government about your business. A BN number is obtained through Canada Revenue.

What is a corporate certificate? ›

Corporate certificate means a Firm certificate. – A certificate of corporate firm registration issued by the Board recognizing the corporation firm named in the certificate as meeting the requirements for the corporate firm practice of architecture. architecture or interior design.

Is a corporation number a business number? ›

Your corporation is assigned two different numbers with somewhat confusing names: the Corporation Number and the Business Number. Both numbers are used for communicating with different branches of the government.

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